How to Get the Most From a Webinar

In order to get the most from a webinar, you’ll need to have the right tools, set-up, and mindset. This post is about best-practices to maximize your online learning experience.

There is no replacement for a hands-on or face-to-face experience, but I wouldn’t want you to miss out on opportunities due to lack of  information on your part!

As you use webinar tools, you will learn some of your own tricks for getting the most out of the experience.

Read and Follow the Instructions

When you sign up for a webinar online, you will receive a confirmation message which contains login information and some general instructions.

If you are a first-timer, read the instructions carefully!

Save the email just in case you don’t get another reminder. You will need the access link in the email. I copy and paste the message into my gmail calendar. Email confirmations often include the ability to save the webinar information to your Outlook calendar. Do this!

Get a headset so you can listen AND speak

If you only have speakers to listen to a webinar, you miss out on the interaction. If you are in a public space or cubicle, the sound will come through the computer’s speakers (which may not be so good). By default, the system will chose the computer’s microphone (and you probably don’t have one).

Using a headset will enable you to listen and talk (if the webinar is “unmutted” ie. set up to let you talk )

Sure, you can dial in through your phone line, but many webinars don’t offer a toll-free number. Using the VOIP interface (speaking through the computer connection via a microphone) is free.

Plus, having a headset gives you two free hands to type in comments or questions, participate in polls, and overall, makes for a better user experience.

Personally, I use a Logitech headset I got from a big box office supply store. I’ve also heard people are using “gaming” headsets that cost less money than the office-brands.

Use a wired internet connection

Using a wired connection instead of WiFi, will provide you with a faster connection to the internet.  Keep in mind that there is a live person on video that is sending a signal from their computer, across the internet to your computer. This takes considerable bandwidth!  The better your connection to the internet the better your experience will be for viewing the webinar.

Log in well before the webinar starts.

It usually takes some time for your computer to download the necessary software. It will do this automatically when you click on the webinar link. 5-10 minutes should be enough time.

Get Familiar with the tools and platform

Become familiar with the audio settings (including muting), chat or question boxes, responding to polls, raising your hand, and more!

WOTFA uses Zoom Meetings for our chosen meeting and webinar platform.  To become more familiar with this platform please click the link below.

Getting Started with Zoom Meetings

(You could always go to their sites and learn more about how they work BEFORE the webinar if you wanted).

VOIP Technology Can Be Quirky

To minimize the risk of feedback, echo or other weird things, it is recommended that you log out of other web-based programs so that only the one webinar platform is running.

Please DO Ask Questions

When or if you are given an opportunity to ask questions, please do so. First, it gives you a greater learning experience and second, you have an opportunity to “meet” the hosts. If you want or need to have future conversations, they will be much more likely to remember you if you asked a question.

Remember, there are often many people on a webinar, so be sure your question isn’t so specific that it would take away from other attendees time and webinar experience.


Often you can see a running stream of conversations in the chat box. Sometimes that can be even more valuable than the webinar.  Don’t be shy, chat! Look at what people are saying and chime in. This opens the door to future conversations and may help you find a go-to source for more information.

Don’t Be A Bump on a Log

In short, participate. Almost every webinar presenter wants to field your questions. Honestly, when there is not interaction from the participants, the presenter wonders if anyone is listening. Giving a webinar can feel very lonely at times, so, please, interact.

Bill Crabtree

Bill Crabtree

Leave A Reply